Medical records

Sharing patient information

Western Sussex Hospitals NHS Foundation Trust uses patient information in lots of different ways to ensure the best treatment for our service users.

To ensure each new regular use of information is legal, we undertake a Data Protection Impact Assessment (DPIA), which is a risk assessment recommended by the Information Commissioner’s Office (ICO), which is the regulator of the Data Protection Act 2018. These assessments are processed by the Trust’s Information Governance Team and approved by the Caldicott Guardian.

To make sure we are being transparent with our patients about what we are doing with their information, we regularly publish and update our most recent list of approved DPIAs.

Following the Trust’s updating its DPIA documentation to meet the needs of the new Data Protection Legislation from May 2018, any DPIAs authorised using that documentation now have a detailed summary of the project it concerns and its benefits.


Recently approved DPIAs

Ratified Project Details
17/11/2017

Facebook Workplace

 

22/11/2017

HepCare BSUH

 

23/11/2017

Electronic Referral System (Docman)

 

05/12/2017

Wireless Guest (Clearpass)

 

07/12/2017

Synertec

 

13/12/2017

SSNAP Database

 

02/01/2018

Perinatal Mental Health Service Referral Form

 

08/01/2018

Patient Experience Feedback

 

14/02/2018

Affinity e-Patient Data

 

02/03/2018

Anticoagulant Referral Form

 

04/04/2018

Discharge Tracker

 

27/06/2018

Nutritional Support Team (NST) Online Referral Form

 

27/06/2018

Vascular Team Online Referral

 

11/07/2018

Regional Anaesthetic Electronic Database

 

18/07/2018

Patient Level Information Costing System

All NHS Trusts are required to submit annual costing submission known as Reference Costs to the Department of Health each year detailing the cost of providing services to patients.  The annual submission is used by DOH and NHS Improvements to create the Payment by Results Tariff by which all Trusts are reimbursed for the services they provide.

 

The costing system is also used to produce Service Line Reporting which allows the Trust to see the income vs costs for each service.   This will allow the Trust to get a better understanding of what is driving costs in the Trust, how resources are being utilised and how that compares against the income the Trust receives.

19/07/2018

EMG Referral Form

Standardise and streamline internal referral processes.Digital version of current paper-based process

12/08/2018

Dietician’s Facebook Page

The main purpose of the page is to act as a moderated forum. We will post links to articles, journals etc. Put up posts about new technologies, updates in guidance etc.
26/09/2018

Stroke Neurology Pathways

The system currently requires patients admitted to hospital wait too long for psychological input when they have had a stroke.

A project groups has been set up to fully understand the problem so that the Coastal West Sussex Health Economy can work together on the stroke pathway to understand where the opportunity for real and sustainable change lies within our organisations to improve patient mortality, outcomes and experience.


If you would like further information about any of these DPIAs or the information being shared, please email information.governance@wsht.nhs.uk.

 

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